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Minnesota Digital Library Policies

The Minnesota Digital Library supports discovery and education through access to unique digital collections shared by cultural heritage organizations from across the state of Minnesota. Our contributors include libraries, historical societies, museums, and archives. Staff at the Minnesota Digital Library also provide education and training opportunities concerning digitization best practices, metadata for digital collections, and digital preservation.

Collection Policies

Basic Criteria for All Minnesota Digital Library (MDL) Digitization Projects

Type A—MDL provides project management and digitization services to Type A organizations.

All projects must adhere to these basic MDL requirements:

  • Items/materials must fit the mission and vision of MDL, as well as fill content gaps or complement existing collections.
  • Items/materials must be in, of, or about Minnesota or Minnesotans.
  • Items/materials proposed for digitization should be originals.
  • A good faith attempt should be made to determine if items/materials are already digitally available in other large-scale collections. If other copies are available online, MDL reserves the right to not digitize.
  • MDL works with non-profit, cultural heritage institutions, libraries of all types, and governmental agencies located in Minnesota. *
  • Items/materials submitted for digitization must be held by the types of organizations listed above.
*NOTE: The MDL is not able to accept applications from private corporations or private individuals. People representing corporations or private citizens are welcome to contact the MDL Outreach Coordinator to learn more about digitizing and access to their collections.

Basic Criteria for All Minnesota Digital Library Previously Digitized Content

Type B—The Minnesota Digital Library advises and works closely with organizations that manage their own digitization projects, with the intent of providing access to the digitized Items/materials through MDL.

Previously digitized material must meet the Basic Criteria identified above, as well as the following:

Additional considerations used in selecting materials include:

  • If the history of a particular area is already well-represented, the new items must provide either new information or add a new perspective.
  • Organizations facing barriers or challenges in sharing their items will receive priority consideration.
  • Items/materials under consideration must have an obvious need to be digitally preserved due to condition concerns or similar.
  • MDL does not accept newspapers, newspaper clippings, yearbooks, or cemetery records.

Preservation Policy

The Minnesota Digital Library, with assistance from the University of Minnesota Libraries, follows current best practices for digital preservation of content. Please see the University Libraries Digital Preservation website for more detailed information.

Privacy Policy

Please see the Online Privacy Statement from the University Libraries website. The MDL has adopted this document as the MDL Online Privacy Statement.

Accessibility Policy

We are committed to maintaining accessibility and compliance as established accessibility standards evolve.

Requesting Reproduction Policy

The Minnesota Digital Library refers all requests for reproductions back to the contributing organizations.

Right to Remove/Right to Refuse Content

The Minnesota Digital Library will remove and/or refuse to publish items that violate the law. MDL will work quickly to investigate the situation and inform all involved parties of its decisions and actions.

Copyright and Rights

Policy forthcoming.

Policy Review

The MDL Governance, or its designated committee/agent (MDL Operations) will review policies annually and revise when necessary in order to incorporate changes in licensing, technology, or statewide collection goals.