Minnesota Reflections Policies

Minnesota Reflections, the Minnesota Digital Library’s (MDL) premier project, supports discovery and education through access to unique digital collections shared by cultural heritage organizations from across the state of Minnesota. Our contributors include libraries, historical societies, museums, and archives. Staff at the Minnesota Digital Library also provide education and training opportunities concerning digitization best practices, metadata for digital collections, and digital preservation.

Collection Policies

Basic Criteria for All Minnesota Digital Library (MDL) Minnesota Reflections Digitization Projects

Type A—MDL provides project management and digitization services to Type A organizations.

All projects must adhere to these basic Minnesota Reflections requirements:

*NOTE: The MDL is not able to accept applications from private corporations or private individuals. People representing corporations or private citizens are welcome to contact the MDL Outreach Coordinator to learn more about digitizing and access to their collections.

  • Items/materials must fit the mission and vision of MDL, as well as complement existing collections or fill gaps in Minnesota Reflections.
  • Items/materials must be in, of, or about Minnesota or Minnesotans.
  • Items/materials proposed for digitization should be originals.
  • A good faith attempt should be made to determine if items/materials are already digitally available in other large-scale collections. If other copies are available online, Minnesota Reflections reserves the right to not digitize.
  • Minnesota Reflections works with non-profit, cultural heritage institutions, libraries of all types, and governmental agencies located in Minnesota. *
  • Items/materials submitted for digitization must be held by the types of organizations listed above.
  • Organizations must have the legal standing to grant to the Minnesota Digital Library (MDL) the non-exclusive rights to publish their Items/materials.

Basic Criteria for All Minnesota Reflections Previously Digitized Content

Type B—MDL advises and works closely with organizations that manage their own digitization projects, with the intent of providing access to the digitized Items/materials through Minnesota Reflections.

Previously digitized material must meet the Basic Criteria identified above, as well as the following:

Additional considerations used in selecting materials include:

  • If the history of a particular area is already well-represented, the new items must provide either new information or add a new perspective.
  • Organizations facing barriers or challenges in sharing their items will receive priority consideration.
  • Items/materials under consideration must have an obvious need to be digitally preserved due to condition concerns or similar.
  • Minnesota Reflections does not accept newspapers, newspaper clippings, yearbooks, or cemetery records.

Preservation Policy

The Minnesota Digital Library, with assistance from the University of Minnesota Libraries, follows current best practices for digital preservation of content within Minnesota Reflections. Please see the University Libraries Digital Preservation website for more detailed information.

Privacy Policy

Please see the Online Privacy Statement from the University Libraries website. The MDL has adopted this document as the MDL Online Privacy Statement.

Accessibility Policy

We are committed to maintaining accessibility and compliance as established accessibility standards evolve.

Requesting Reproduction Policy

Minnesota Reflections refers all requests for reproductions back to the contributing organizations.

Right to Remove/Right to Refuse Content

The MDL will remove and/or refuse to publish items that violate the law. MDL will work quickly to investigate the situation and inform all involved parties of its decisions and actions.

Copyright and Rights

Policy forthcoming.

Policy Review

The MDL Governance, or its designated committee/agent (MDL Operations) will review this policy annually and revise when necessary in order to incorporate changes in licensing, technology, or statewide collection goals.